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Privacy Policy

1.      Introduction

1.1    We
are committed to safeguarding the privacy of our website visitors and service
users.

1.2    This
policy applies where we are acting as a data controller with respect to the
personal data of our website visitors and service users; in other words, where
we determine the purposes and means of the processing of that personal data.

1.3    We
use cookies on our website. Insofar as those cookies are not strictly necessary
for the provision of our website and services, we will ask you to consent to
our use of cookies when you first visit our website.

1.4    Our
website incorporates privacy controls which affect how we will process your
personal data. By using the privacy controls, you can specify whether you would
like to receive direct marketing communications and limit the publication of
your information. You can access the privacy controls on the bottom of this
page.

1.5    Inthis policy, “we”, “us” and “our” refer to 365 Accommmodations Ltd.

2.      How we use your personal data

2.1    In
this Section 3 we have set out:

(a)    the
general categories of personal data that we may process;

(b)    in
the case of personal data that we did not obtain directly from you, the source
and specific categories of that data;

(c)     the
purposes for which we may process personal data; and

(d)    the
legal bases of the processing.

2.2    We
may process data about your use of our website and services (“usage
data
“). The usage data may include your IP address, geographical
location, browser type and version, operating system, referral source, length
of visit, page views and website navigation paths, as well as information about
the timing, frequency and pattern of your service use. The source of the usage
data is our analytics tracking system. This usage data may be processed for the
purposes of analysing the use of the website and services. The legal basis for
this processing is our legitimate interests, namely monitoring and improving
our website and services.

2.3    We
may process your account data (“account data“). The account
data may include your name and email address. The account data may be processed
for the purposes of operating our website, providing our services, ensuring the
security of our website and services, maintaining back-ups of our databases and
communicating with you. The legal basis for this processing is our legitimate
interests, namely the proper administration of our website and business or the
performance of a contract between you and us and/or taking steps, at your
request, to enter into such a contract.

2.4    We
may process your information included in your personal profile on our website (“profile
data
“). The profile data may include your name, address, telephone
number, email address, profile pictures, gender, date of birth, relationship
status, interests and hobbies, educational details and employment details. The
profile data may be processed for the purposes of enabling and monitoring your use
of our website and services.

2.5    We
may process your personal data that are provided in the course of the use of
our services (“service data“). The service data may be
processed for the purposes of operating our website, providing our services,
ensuring the security of our website and services, maintaining back-ups of our
databases and communicating with you.

2.6    We
may process information that you post for publication on our website or through
our services (“publication data“). The publication data may be
processed for the purposes of enabling such publication and administering our
website and services.

2.7    We
may process information contained in any enquiry you submit to us regarding
goods and/or services (“enquiry data“). The enquiry data may
be processed for the purposes of offering, marketing and selling relevant goods
and/or services to you.

2.8    We
may process information relating to our customer relationships, including
customer contact information (“customer relationship data“).
The customer relationship data may include your name, your contact details, and
information contained in communications between us and you. The customer relationship
data may be processed for the purposes of managing our relationships with
customers, communicating with customers, keeping records of those
communications and promoting our products and services to customers.

2.9    We
may process information relating to transactions, including purchases of goods
and services, that you enter into with us and/or through our website (“transaction
data
“). The transaction data may include your contact details, your
card details and the transaction details. The transaction data may be processed
for the purpose of supplying the purchased goods and services and keeping proper
records of those transactions. The legal basis for this processing is the
performance of a contract between you and us and/or taking steps, at your request,
to enter into such a contract and our legitimate interests, namely the proper
administration of our website and business.

2.10  We
may process information that you provide to us for the purpose of subscribing
to our email notifications and/or newsletters (“notification data“).
The notification data may be processed for the purposes of sending you the
relevant notifications and/or newsletters. The legal basis for this processing
is the performance of a contract between you and us and/or taking steps, at your
request, to enter into such a contract.

2.11  We
may process information contained in or relating to any communication that you
send to us (“correspondence data“). The correspondence data
may include the communication content and metadata associated with the
communication. Our website will generate the metadata associated with
communications made using the website contact forms. The correspondence data
may be processed for the purposes of communicating with you and record-keeping.
The legal basis for this processing is our legitimate interests, namely the
proper administration of our website and business and communications with
users.

2.12  We
may process any of your personal data identified in this policy where necessary
for the establishment, exercise or defence of legal claims, whether in court
proceedings or in an administrative or out-of-court procedure. The legal basis
for this processing is our legitimate interests, namely the protection and
assertion of our legal rights, your legal rights and the legal rights of others.

2.13  We
may process any of your personal data identified in this policy where necessary
for the purposes of obtaining or maintaining insurance coverage, managing
risks, or obtaining professional advice. The legal basis for this processing is
our legitimate interests, namely the proper protection of our business against
risks.

2.14  In
addition to the specific purposes for which we may process your personal data
set out in this Section 2, we may also process any of your personal data where
such processing is necessary for compliance with a legal obligation to which we
are subject, or in order to protect your vital interests or the vital interests
of another natural person.

2.15  Please
do not supply any other person’s personal data to us, unless we prompt you to
do so.

3.      Providing your personal data to others

3.1    We
may disclose your personal data to any member of our group of companies (this
means our subsidiaries, our ultimate holding company and all its subsidiaries)
insofar as reasonably necessary for the purposes, and on the legal bases, set
out in this policy.

3.2    We
may disclose your personal data to our insurers and/or professional advisers as
reasonably necessary for the purposes of obtaining or maintaining insurance
coverage, managing risks, obtaining professional advice, or the establishment,
exercise or defence of legal claims, whether in court proceedings or in an
administrative or out-of-court procedure.

3.3    We
may disclose some personal data to
our suppliers or subcontractors insofar as reasonably necessary.

3.4    Financial
transactions relating to our website and services may be handled by our payment
services providers. We will share transaction data with our payment services
providers only to the extent necessary for the purposes of processing your
payments, refunding such payments and dealing with complaints and queries
relating to such payments and refunds.

3.5    We
may disclose your enquiry data to one or more of those selected third party
suppliers of goods and services identified on our website for the purpose of enabling
them to contact you so that they can offer, market and sell to you relevant
goods and/or services. Each such third party will act as a data controller in
relation to the enquiry data that we supply to it; and upon contacting you,
each such third party will supply to you a copy of its own privacy policy,
which will govern that third party’s use of your personal data.

3.6    In
addition to the specific disclosures of personal data set out in this Section 3,
we may disclose your personal data where such disclosure is necessary for
compliance with a legal obligation to which we are subject, or in order to
protect your vital interests or the vital interests of another natural person.
We may also disclose your personal data where such disclosure is necessary for
the establishment, exercise or defence of legal claims, whether in court
proceedings or in an administrative or out-of-court procedure.

4.      International transfers of your personal
data

4.1    In
this Section 4, we provide information about the circumstances in which your
personal data may be transferred to countries outside the European Economic
Area (EEA).

4.2    The
European Commission has made an “adequacy decision” with respect to the
data protection laws of each of these countries. Transfers to each of these
countries will be protected by appropriate safeguards, namely the use of
standard data protection clauses adopted or approved by the European
Commission, a copy of which can be obtained from the use of binding corporate
rules.

4.3    The
hosting facilities for our website are situated in UK. The European Commission has made an “adequacy
decision” with respect to the data protection laws of each of these
countries. Transfers to each of these countries will be protected by
appropriate safeguards, namely the use of standard data protection clauses
adopted or approved by the European Commission.

4.4    You
acknowledge that personal data that you submit for publication through our
website or services may be available, via the internet, around the world. We
cannot prevent the use (or misuse) of such personal data by others.

5.      Retaining and deleting personal data

5.1    This
Section 5 sets out our data retention policies and procedure, which are
designed to help ensure that we comply with our legal obligations in relation
to the retention and deletion of personal data.

5.2    Personal
data that we process for any purpose or purposes shall not be kept for longer
than is necessary for that purpose or those purposes.

5.3    We
will retain your personal data as follows:

(a)    personal
data category or categories
will be retained for a minimum period of one month, and for a maximum period
of one year following.

5.4    Notwithstanding
the other provisions of this Section 5, we may retain your personal data where
such retention is necessary for compliance with a legal obligation to which we
are subject, or in order to protect your vital interests or the vital interests
of another natural person.

6.      Amendments

6.1    We
may update this policy from time to time by publishing a new version on our
website.

6.2    You
should check this page occasionally to ensure you are happy with any changes to
this policy.

6.3    We
may notify you of significant changes to this policy by email or through the
private messaging system on our website.

7.      Your rights

7.1    In
this Section 7, we have summarised the rights that you have under data
protection law. Some of the rights are complex, and not all of the details have
been included in our summaries. Accordingly, you should read the relevant laws
and guidance from the regulatory authorities for a full explanation of these
rights.

7.2    Your
principal rights under data protection law are:

(a)    the
right to access;

(b)    the
right to rectification;

(c)     the
right to erasure;

(d)    the
right to restrict processing;

(e)    the
right to object to processing;

(f)     the
right to data portability;

(g)    the
right to complain to a supervisory authority; and

(h)    the
right to withdraw consent.

7.3    Youhave the right to confirmation as to whether or not we process your personaldata and, where we do, access to the personal data, together with certainadditional information. That additional information includes details of thepurposes of the processing, the categories of personal data concerned and therecipients of the personal data. Providing the rights and freedoms of othersare not affected, we will supply to you a copy of your personal data. The firstcopy will be provided free of charge, but additional copies may be subject to areasonable fee. You can access your personal data by visiting https://www.365accommodations.co.uk/privacy-policy/] when logged intoour website.

7.4    You
have the right to have any inaccurate personal data about you rectified and,
taking into account the purposes of the processing, to have any incomplete
personal data about you completed.

7.5    In
some circumstances you have the right to the erasure of your personal data
without undue delay. Those circumstances include: the personal data are no
longer necessary in relation to the purposes for which they were collected or otherwise
processed; you withdraw consent to consent-based processing; you object to the
processing under certain rules of applicable data protection law; the
processing is for direct marketing purposes; and the personal data have been
unlawfully processed. However, there are exclusions of the right to erasure.
The general exclusions include where processing is necessary: for exercising
the right of freedom of expression and information; for compliance with a legal
obligation; or for the establishment, exercise or defence of legal claims.

7.6    In
some circumstances you have the right to restrict the processing of your
personal data. Those circumstances are: you contest the accuracy of the
personal data; processing is unlawful but you oppose erasure; we no longer need
the personal data for the purposes of our processing, but you require personal
data for the establishment, exercise or defence of legal claims; and you have
objected to processing, pending the verification of that objection. Where
processing has been restricted on this basis, we may continue to store your
personal data. However, we will only otherwise process it: with your consent;
for the establishment, exercise or defence of legal claims; for the protection
of the rights of another natural or legal person; or for reasons of important
public interest.

7.7    You
have the right to object to our processing of your personal data on grounds
relating to your particular situation, but only to the extent that the legal
basis for the processing is that the processing is necessary for: the
performance of a task carried out in the public interest or in the exercise of
any official authority vested in us; or the purposes of the legitimate
interests pursued by us or by a third party. If you make such an objection, we
will cease to process the personal information unless we can demonstrate
compelling legitimate grounds for the processing which override your interests,
rights and freedoms, or the processing is for the establishment, exercise or
defence of legal claims.

7.8    You
have the right to object to our processing of your personal data for direct
marketing purposes (including profiling for direct marketing purposes). If you
make such an objection, we will cease to process your personal data for this
purpose.

7.9    You
have the right to object to our processing of your personal data for scientific
or historical research purposes or statistical purposes on grounds relating to
your particular situation, unless the processing is necessary for the
performance of a task carried out for reasons of public interest.

7.10  To
the extent that the legal basis for our processing of your personal data is:

(a)    consent;

(b)    that
the processing is necessary for the performance of a contract to which you are
party or in order to take steps at your request prior to entering into a
contract,

         and
such processing is carried out by automated means, you have the right to
receive your personal data from us in a structured, commonly used and
machine-readable format. However, this right does not apply where it would
adversely affect the rights and freedoms of others.

7.11  If
you consider that our processing of your personal information infringes data
protection laws, you have a legal right to lodge a complaint with a supervisory
authority responsible for data protection. You may do so in the EU member state
of your habitual residence, your place of work or the place of the alleged
infringement.

7.12  To
the extent that the legal basis for our processing of your personal information
is consent, you have the right to withdraw that consent at any time. Withdrawal
will not affect the lawfulness of processing before the withdrawal.

7.13  You
may exercise any of your rights in relation to your personal data by written
notice to us, in addition to the other methods specified in this Section 7.

8.      About cookies

8.1    A
cookie is a file containing an identifier (a string of letters and numbers)
that is sent by a web server to a web browser and is stored by the browser. The
identifier is then sent back to the server each time the browser requests a
page from the server.

8.2    Cookies
may be either “persistent” cookies or “session” cookies: a
persistent cookie will be stored by a web browser and will remain valid until
its set expiry date, unless deleted by the user before the expiry date; a
session cookie, on the other hand, will expire at the end of the user session,
when the web browser is closed.

8.3    Cookies
do not typically contain any information that personally identifies a user, but
personal information that we store about you may be linked to the information
stored in and obtained from cookies.

9.      Cookies that we use

9.1    We
use cookies for the following purposes:

(a)    authentication
– we use cookies to identify you when you visit our website and as you navigate
our website;

(b)    status
– we use cookies to help us to determine if you are logged into our website;

(c)     personalisation
– we use cookies to store information about your preferences and to personalise
the website for you;

(d)    security
– we use cookies as an element of the security measures used to protect user
accounts, including preventing fraudulent use of login credentials, and to
protect our website and services generally;

(e)    advertising
– we use cookies to help us to display advertisements that will be relevant to
you;

(f)     analysis
– we use cookies to help us to analyse the use and performance of our website
and services;

(g)    cookie
consent – we use cookies to store your preferences in relation to the use of
cookies more generally.

11.    Cookies used by our service providers

11.1  Our
service providers use cookies and those cookies may be stored on your computer
when you visit our website.

11.2  We
use Google Analytics to analyse the use of our website. Google Analytics
gathers information about website use by means of cookies. The information
gathered relating to our website is used to create reports about the use of our
website. Google’s privacy policy is available at: https://www.google.com/policies/privacy/.

11.3  We
publish Google AdSense advertisements on our website. To determine your
interests, Google will track your behaviour on our website and on other
websites across the web using cookies. This behaviour tracking allows Google to
tailor the advertisements that you see on other websites to reflect your
interests (but we do not publish interest-based advertisements on our website).
You can view, delete or add interest categories associated with your browser by
visiting: https://adssettings.google.com. You can also opt out of the AdSense partner network cookie using
those settings or using the Network Advertising Initiative’s multi-cookie
opt-out mechanism at: http://optout.networkadvertising.org. However, these opt-out mechanisms themselves use cookies, and if
you clear the cookies from your browser your opt-out will not be maintained. To
ensure that an opt-out is maintained in respect of a particular browser, you
may wish to consider using the Google browser plug-ins available at: https://support.google.com/ads/answer/7395996.

12.    Managing cookies

12.1  Most
browsers allow you to refuse to accept cookies and to delete cookies. The
methods for doing so vary from browser to browser, and from version to version.
You can however obtain up-to-date information about blocking and deleting
cookies via these links:

(a)    https://support.google.com/chrome/answer/95647?hl=en (Chrome);

(b)    https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);

(c)     http://www.opera.com/help/tutorials/security/cookies/ (Opera);

(d)    https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);

(e)    https://support.apple.com/kb/PH21411 (Safari); and

(f)     https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).

12.2  Blocking
all cookies will have a negative impact upon the usability of many websites.

12.3  If
you block cookies, you will not be able to use all the features on our website.

13.    Our details

13.1  Thiswebsite is owned and operated by 365 Accommodations ltd.

13.2  Weare registered in England and Wales under registration number 11658298, and ourregistered office is at 10 Pinchbeck Road, Room 5, Spalding, PE11 1QD.

13.3  Ourprincipal place of business is at 10 Pinchbeck Road, Room 5, Spalding, PE11 1QD.

13.4  You
can contact us:

(a)    by
post, to the postal address given above;

(b)    using
our website contact form;

(c)     by
telephone, on the contact number published on our website;

(d)    by
email, using the email address published on our website.

14.    Data protection officer

14.1  Ourdata protection officer’s contact details are: info@365accommodations.co.uk.

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CONTACT US

10 Pinchbeck Road, Room 5
Spalding, PE11 1QD

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